We know many clubs are hoping to go back to running in-person sessions soon, but it’s important to make sure you only do so if it is safe for you and the young people attending your Code Club.

If you are interested in running in-person sessions, first make sure to check your local public health guidance, to ensure in-person events are allowed in your region. You should also speak with your venue to make sure they are currently able to host your club and find out what rules they have in place. 

Discuss how your sessions will run

If you have spoken to your venue and you are able to restart in-person sessions, you will need to decide the following ahead of your first session:

  • What rules will you need to follow around hygiene and sanitation?

  • How will restrictions affect your club’s setup and structure? 

  • How will you communicate new guidance to parents and young people ahead of the club sessions?  

Discuss these points with your venue. You may be required to visit your venue ahead of your first session, so that you can be briefed on the precautions that you will need to take. 

Hygiene and sanitation 

Regulations on hygiene and sanitation will vary based on your region and venue, so make sure you take the time to understand what is required at your Code Club. 

Some rules around hygiene that you may need to follow include: 

  • Making sure attendees are aware of symptoms and do not attend the club if they feel unwell

  • Ensuring young people wash and sanitise their hands regularly

  • Wearing a face covering during sessions

  • Asking young people to wear a face covering during sessions

  • Cleaning computers and other hardware before and after use

  • Asking young people not to share hardware 

Club setup

Your club setup may need to change depending on the size of your venue space, the number of young people attending, and other protective measures in place in your region.  

You might need to rethink some elements of your club, such as: 

  • How will you troubleshoot bugs and answer questions whilst maintaining social distancing?

  • How many young people can you accommodate at each session, and how will you set up the room? Will young people need to be spaced out during the session? 

  • What are your responsibilities to support contact tracing of attendees, or informing attendees if someone at your Code Club becomes ill? For example, your venue may require your club members to sign a form at each session. 

Communicating with parents and young people

To help your sessions run smoothly, it’s important to make sure that parents and the young people attending your club know the rules and what to expect.

Chat to your venue about how you will communicate useful information with parents, and what they will need to know. Make sure to send details of how your club will run a few days before the session, including rules for the venue, any guidelines that young people will need to follow during the session, and what you will be learning at your session.

You may want to invite parents to ask questions ahead of your first session, to make sure they feel comfortable and have understood the rules. 

Check for updates regularly

Local guidance and restrictions can change rapidly, so make sure to check details regularly with your local public health authority and with your venue.